1. Data protection at a glance
General information
The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is any data that can be used to personally identify you. Detailed information on data protection can be found in our privacy policy, which is linked below.
2. Data collection on this website
Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator. Their contact details can be found in the legal notice of this website.
How do we collect your data?
Your data is collected, firstly, because you provide it to us. This could include, for example, data that you enter into a contact form or registration form.
Other data is collected automatically or with your consent by our IT systems when you visit the website. This is primarily technical data (e.g., internet browser, operating system, or time of page access).
What do we use your data for?
Some data is collected to ensure the website functions correctly. Other data may be used to analyze your user behavior.
What rights do you have regarding your data?
You have the right to obtain information free of charge at any time regarding the origin, recipients, and purpose of your stored personal data. You also have the right to request the correction or deletion of this data. If you have given your consent to data processing, you can revoke this consent at any time for the future.
3. Registration and login
When registering for the iSMIT 2026 Congress, we collect the following personal data:
- First and last name
- Email address
- Institution/Affiliation
- Academic title (optional)
- Country
- Phone number (optional)
- Billing address (for paid tickets)
This data will be used exclusively for registration, ticket issuance, and communication regarding the congress.
4. Payment details
We use external payment service providers (e.g., SumUp) for payment processing. When you make a payment, your payment details are transmitted directly to the respective payment service provider. We do not store complete credit card information ourselves.
The processing of payment data is based on Art. 6 para. 1 lit. b GDPR (performance of a contract).
5. Cookies
Our website uses cookies. These are small text files that your web browser stores on your device. Cookies help us to make our website more user-friendly, effective, and secure.
Some cookies are "session cookies." These cookies are automatically deleted after you close your browser. Other cookies remain on your device until you delete them yourself. These cookies help us recognize you when you return to our website.
6. Your rights (GDPR/DSGVO)
You have the following rights regarding your personal data:
- Right to information: You can request information about your stored data.
- Right to rectification: You can request the correction of inaccurate data.
- Right to erasure: You can request the erasure of your data.
- Right to restriction of processing: You can request the restriction of processing.
- Right to data portability: You can receive your data in a structured format.
- Right to object: You can object to the processing of your data.
- Right to lodge a complaint: You can lodge a complaint with a supervisory authority.
This data will be used exclusively for registration, ticket issuance, and communication regarding the congress.
7. Data security
During your visit to our website, we use the widely used SSL (Secure Socket Layer) protocol in conjunction with the highest level of encryption supported by your browser. This is typically 256-bit encryption.
We use appropriate technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or unauthorized access by third parties.
8. Third-party services
The following third-party services are used on our website:
- Payment provider: Stripe (for payment processing)
- Hosting: Vercel (for website hosting)
- Email delivery: SendGrid (for transactional emails)
These services may process data in countries outside the EU/EEA. We ensure that appropriate data protection agreements are in place.
9. Storage duration
We only store your personal data for as long as is necessary to fulfill the purposes or as required by statutory retention periods.
Registration data will be stored for the duration of the congress and for up to 2 years afterwards for statistical evaluations and contact maintenance, unless you request premature deletion.
10. Contact
For questions regarding data protection or the exercise of your rights, please contact:
Congress and Project Management / Organizer:
projektart – Studio Karlsruhe
E-Mail: ismit2026@projektart.eu
Website: www.projektart.eu
Instagram: @projektart.eu
Facebook: @projektart.eu
For all privacy-related inquiries, please contact us at ismit2026@projektart.eu. You have the right to access, rectify, delete, restrict processing, and port your data. You can also withdraw consent and file a complaint with a supervisory authority.
Last Updated: December 2025
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CONTACT
Congress and Project
Management / Organizer:
projektart – Studio Karlsruhe
E-Mail: ismit2026@projektart.eu
Web: www.projektart.eu
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